Privacy Policy
1. Data Controller
In compliance with Art. 13 of the General Data Protection Regulation (GDPR) and Art. 11 of the Spanish Organic Law 3/2018 (LOPDGDD), we inform you that the personal data provided through this website and platform will be processed by:
Legal Owner: Iana Mesniankina
Tax ID (NIF/NIE): Z0262914Y
Registered Address: C/ DEL BARO LA BARRE 62, Esc. B, Piso 2, Puerta 1, 08023, Barcelona, Spain
Email for Privacy Matters: infotopweddingawards.com
2. What Data Do We Collect?
We collect different types of data depending on your interaction with our Platform:
2.1. Information you provide directly
- Identity Data: Full name, NIF/DNI/VAT ID (for invoicing).
- Contact Data: Email address, phone number, physical address (fiscal address).
- Professional Data: Company name, website URL, social media links, job title.
- Content & Portfolio: Photographs, videos, and descriptions uploaded for participation in the ranking. Please note: You warrant that you have obtained necessary model releases for any individuals appearing in your content.
2.2. Information collected automatically
- Technical Data: IP address, browser type, device information.
- Usage Data: How you interact with our website (via Cookies).
2.3. Financial Data
We do not store full credit card details on our servers. Payments are processed via secure third-party gateways (Stripe, PayPal, Redsys), which provide us only with a payment token and transaction status.
3. Purpose & Legal Basis
We process your data for specific purposes based on the following legal grounds (Art. 6 GDPR):
Service Delivery
Purpose: Registration management, processing your application, auditing your work, and enabling Jury evaluation.
Legal Basis: Contractual Necessity
Billing Compliance
Purpose: Issuing invoices, applying correct VAT, and withholding IRPF where applicable.
Legal Basis: Legal Obligation
Ranking & Promotion
Purpose: Publishing Winners/Nominees, displaying work, and maintaining historical archive.
Legal Basis: Legitimate Interest
Marketing
Purpose: Sending newsletters and partner offers.
Legal Basis: Consent
4. Data Retention
We retain your data only as long as necessary:
- Active Accounts: For the duration of our contractual relationship.
- Financial & Tax Data: 4 to 6 years after the tax year ends, as strictly required by the Spanish General Tax Law. Note: Even if you ask to delete your account, we cannot delete invoices.
- Winners & Historical Archive: Name, Company Name, and Award Status are retained indefinitely to preserve the historical accuracy of the TOP WEDDING AWARDS.
- Marketing Data: Until you unsubscribe or request deletion.
5. Recipients
We do not sell your personal data. We share data only with:
- The Jury: For evaluation purposes (impartial access without contact details).
- Service Providers (Data Processors): Third parties providing infrastructure:
- CRM & Email: HubSpot (EU/USA), Zoho (EU).
- Hosting & Security: AWS/Google Cloud (EU/USA).
- Payment Gateways: Stripe, PayPal, Redsys.
- Public Authority: Spanish Tax Agency (AEAT) or courts, if required by law.
6. International Transfers
Some of our service providers (e.g., HubSpot) are located in the United States. We ensure compliance with GDPR Chapter V via:
- EU-U.S. Data Privacy Framework (DPF) for certified providers.
- Standard Contractual Clauses (SCCs) approved by the European Commission.
7. Your Rights
To exercise your rights, email us at infotopweddingawards.com.
8. US Residents Advice
Do Not Sell My Info: Advertising cookies may be considered a "sale" under CCPA. You can opt-out using our Cookie Settings. We do not sell your email or phone number to data brokers.